E. Old Business
--Investment Ideas for Funds Raised from the Read-A-Thon – Dr. Vandiver
--Laminator - First thing mentioned, and a real need, was a new laminator. We’re all familiar one way or another with the sad shape of the old clunker. Dr. V has picked one out of a catalog which costs under $2,000.
--New blinds – On December 21st, Dr. V met with some folks from Lowes to get a quote for new blinds. They measured every window in the building, but not all of them need replacing. They were asked to break the estimate down so we could replace some, not all. They could do that, but it wasn’t ready for tonight’s meeting. The cost of replacing all the blinds was $8,276, and includes installation. Dr. Vandiver’s thoughts are to replace all the blinds across the front of the school, and maybe around to the Media Center to get rid of the pink blinds, or, across the front and maybe around to the Cafeteria. This could even be done in phases over a couple of years. There is still $2,300 left in the Lowes Grant money, some of which may be used to buy some heavy duty brooms and other maintenance items, but won’t put a big dent in it. This money is “officially” to be used by the end of January, but apparently they don’t send out the grant police to empty the cash drawer on the 31st. The Lowes representative told Dr. V they would work with us.
--Playground equipment – Dr. Vandiver has been talking to Miracle Equipment, which she has worked with before. This is another project which could be done in phases. The first thought was to take the equipment from the lower playground and move it up to the upper one. The problem with that is that some equipment may not move well, and there is a cost associate in with the moving. This company can piece together any of the equipment you may want to make it workable for you. As a price example, a preset package unit that accommodates 85 to 95 kids, at a 25% discount, is $28,971 from the current catalog. Pieces can be removed to bring the price down. For instance, for 70 – 80 kids it’s $25,729. There are also individual pieces like a climbing wall for $2,745. One idea to raise money for this that worked for Dr. V at her previous school was to have a large architectural drawing of the equipment they wanted made and displayed during a specific fundraiser for the equipment. So this may be something for later, and the Miracle Equipment folks are willing to work with us when we’re ready.
--Books – The big thing and the intent of the Read-A-Thon. Book reps representing several vendors came to the school and met with at least one school representative from each grade level. They were able to come up with a price of $3,000 per grade level for books which meet the grade level requests for what they needed. The grade levels are going through the catalogs and finalizing their selections now. There was a question of whether or not this included e-Books. It is not believed to, just regular books, but Dr. V agreed to check to see if it could. There was further discussions about e-Readers and there limitations. It was also noted the Orange County Schools has sent out a notice that it would only support Nooks. We’ll hold off on these for now to see what happens. One-on-one initiatives are probably coming at some time in the not so distant future where every student is going have to have a laptop or some kind of computer, maybe even an e-Reader. Back to today’s reality of plain old books, it was noted that the grade level books under consideration were in line with the new Core Curriculum coming next year.
The Board swings into action– Dr. Eric Davis – Chairperson
--Laminator – A motion was made, seconded, and approved to authorize the $2,000 for a new laminator. Dr. V will request these funds from the Treasurer.
--Books – An additional motion was made, seconded, and approved to authorize the $3,000 per grade level for books needed. This would total $18,000 to cover all the grade levels.
--New blinds and playground equipment - We’re going to hold off approving funds for these for now until we have further quotes, information, and plans.
--There was more discussion on the topic of blinds. Laura Nicholson made a suggestion that, in looking at the current budget report, there was an excess of $25,000. Since we just approved $20,000, that leaves $5,000. If we take $2,000 of that and add to the ~$2,000 in the Lowes Grant, that would go a long way towards the purchase of new blinds. She also asked the question if the Spring Fundraiser could be dedicated to the playground equipment. Back to the blinds, It seems some of them in the classrooms won’t go down, which is a problem during a lock-down. Dr. V’s idea was to move the pink blinds that do work to the interior classroom windows after new ones are installed along the front of the school. Jeff Barger said something like, “Wow, you guys got blinds?”
--We were having such a good time spending money, and almost got a motion on the floor to cover the blinds when, from way back in the corner, Kristi Geib, herself a former Treasurer, brought us into perspective. She pointed out that we currently have budgeted items totaling a little more than $33,300 which we have to continue to cover if and when that money is needed. So in light of that reality, further action on the blinds was tabled for now upon a more focused view of the budget. In the meantime Dr. Vandiver will get specifics on what blinds are not working, or in Jeff’s case, just are not.
--A question was raised if the book orders had been placed yet. The answer was no. The teachers have until January 20th to get back to Dr. Vandiver with exactly what they want. After that it should be a quick turnaround.
--On the playground equipment, Dr. Vandiver will arrange for an architectural drawing of the equipment desired in preparation for any future activity on this. No commitment is involved in obtaining the drawing.

F. New Business
Proposal for Capri Sun Pouch Brigade – Sue Brooks
--Sue said this collection of the pouches as an additional fundraiser may have to be tabled because she was initially unaware that other grade levels were already doing it. Lisa Irby has been doing this for years, and reported that Sun is now saying with the tremendous increase of pouches being returned to them, they will either have to limit who can participate or reduce the amount of money refunded. When she started, the minimum shipment back was 100 pouches, now it is 1000. There were questions about whether the pouches had to be rinsed out or not, but I think there was a consensus that no one wants 1000+ unrinsed Capri Sun pouches lying around. Dr. V said organizing a school wide pouch saving drive might be a good idea if we could get parent volunteers to come in to cut and rinse them. Sue did have some plastic buckets she had made up to collect the pouches, which may find their way to the cafeteria. Sound like Rob Cardone and Sue will work out the kinks involved and try to get this off the ground as a school wide effort. The current account is in Lisa’s name.

New PTGO Funds Request Form – Dr. Eric Davis – Chairperson
--Dr. D drew everyone’s attention to the new Funds Request Form that had previously been provided to all in tonight’s handouts. This is the form to be used for all requests for money from the PTGO from now on. Reimbursements will require the form and all supporting documentation. Advances require the form and an explanation of the hardship involved. The person submitting the form should fill out all information down to the approval signatures area and pass it to Dr. Vandiver to authorize. Hopefully, this form will make things simpler and easier for all while addressing fund tracking needs. The forms are located in a folder in the PTGO mailbox. Completed ones, signed by Dr. Vandiver, should be placed back in the PTGO mailbox, but be careful not to put completed form in the folder with the blank ones.
--A point of clarification was made in that Dr. Vandiver’s signature shows approval that the requested funds are appropriate, it is the Treasurer who actually approves, disburses, and tracks any PTGO funds.
--There was a question raised regarding volunteer appreciation recognition as discussed at the December Executive Committee, but we don’t know what we’re doing with that yet, and will be discussed in the future.

G. Adjourn
--On the third attempt at getting a motion to adjourn, it finally was made, seconded, and passed without further ado at 7:36 PM.

Submitted by:

Lin Kerns
Figure-Head Secretary
Cameron Park Elementary PTGO

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Business Meeting on November 10th, 2011:
Cameron Park Elementary PTGO
Minutes of the General Meeting
Held on November 10, 2011
in the CP Media Center

26 attendees signed in for this month’s get together. They were: Megan Anderson, Jeff Barger, Sue Brooks, Sheri Caligan, Rob Cardone, Melissa Clark, Carrie Feehan, Kristi Geib, Nicole Greeson, Fran Hall, Ellen Haver, Neil Jones, Lin Kerns, Jessica Kelly, Bernie Lee, Laura Nicholson, Amy Olsen, Mary Kathryn Panza, Carolyn Phillips, Lynn Pinnell, Ron Sellers, Craig Tucker, Julie Vandiver, Linda Vantubbergh, Heather Walker, Chiana Wellian. Two other people were also seen attending but did not sign in, apparently wanting to remain anonymous. I can respect that, so Beth Anello and Patrick Mitchell won’t be mentioned here.

15 of the 18 Executive Committee members were present, constituting a quorum to conduct business.

A. Meeting Commencement – Rob Cardone – Vice-Chairperson
--Since our Chair, Dr. Davis, was away at a dental conference, our Vice-Chair Rob stepped right in to the leadership position and called this month’s General Meeting to order at 6:34 PM. Parliamentarian Neil Jones confirmed the presence of a quorum, so the business of conducting business began.
--Copies of the Meeting Agenda, Minutes of the October 13th General Meeting, and the finally finalized 18 member Executive Committee roster were made available to all.
--Rob, showing managerial efficiency right off the bat, skipped over the question of additions to the Agenda, knowing full well, I’m sure, that if additions were going to be made it would happen anyway.
--Minutes from the October meeting were reviewed. This took about five times longer than previous meetings since several people were actually reading them. No one suggested any changes, so a motion to accept the Minutes as written was made, seconded, and approved.

B. Public Comment – Rob Cardone – Vice-Chairperson
--Following up on Michael Gilbert’s presentation of last meeting, Rob informed all, in case they didn’t know, the 1/4¢ increase of the sales tax in the county passed. That was the result of 17,000 voters showing up out of the approximately 103,000 registered in the county.

C. Treasurer’s Report – Ron Sellers - Treasurer
--Well, when it came time for the Treasurer’s Report we didn’t have a Treasurer. Now that can be a set back to talking about money for some organizations, but not us. Amy Olsen stated some of the teachers were wondering when they would receive reimbursement checks. Lynn Pinnell, our Treasurer-elect, explained that checks had to be signed by both the Treasurer and Treasurer-elect, and though they had met and signed some checks, Ron had been out of town for much of the time previous to that. Lynn did not have a list of the checks which had been signed, so she could not say if they were the teacher checks or not. Just then our Treasurer, Ron Sellers, came into the room. Lynn sighed, smiled, and said something like “Ron YOU have a question already”. Amy explained to Ron that Mrs. Casey would be appreciative of a reimbursement of around $230 from her teacher and/or special art allocation. Ron said he could write that check tonight.
--Ron passed out this month’s Budget Report dated 10/31/2011 and explained the format of a three month bank balance across the top, monthly receipts ($30,551.41) and expenses ($3,567.26) for the month of October, and a comparison of year to date actual revenues ($35,271.85) to that of the projected budget ($25,500).
--Lynn pointed out that there were still expenditures to be pay out associated with the Fall Fundraiser.
--The ending bank balance for October is $61,982.07.
--A motion to accept the budget was called for, made, seconded, and approved.

D. Principal’s Corner – Dr. Julie Vandiver - Principal
--Dr. Vandiver had the teachers start off this segment of the meeting by outlining their grade level activities.
--Kindergarten – Mary Kathryn Panza – The kids went on their Pumpkin Patch field trip after watching the whole pumpkin growing process online from planting the seed, through hurricane Irene, to the final crop. Next they’re off to Chestnut Ridge Camp on November 21st to learn about Native American traditions. This ties in with their Social Studies unit on Thanksgiving, the holidays, and family. As for the Fall Festival , the kindergarten subcommittee was very successful with new games and events, and received a lot positive feedback.
--1st Grade – Sheri Caligan – Just this week the first graders went to Cedar Rock Park in Alamance County to see what an 1830’s farm looked like and compare the difference between then and now. All the classes are beginning to implement CAFÉ and reading workshops, and reading for about 40 minutes extended time. They are also are getting their feet wet with Words Their Way and teaching the kids about the components of Word Study. (Thanks to Sheri for clarifying this last part. These minutes almost had them getting their feet wet in something else that may not have washed off.)
--2nd Grade - Ellen Haver – The second graders went to the Zoo yesterday to study animal life cycles had a good day even without the polar bear exhibit being open. The teachers are in the process of taking a look at their first quarter math assessments and getting ready for some math remediation groups to target the needs of the students. The teachers are also getting ready to attend Assessing Math Concepts (AMC) math training (at last, an acronym explained). They’re not sure exactly what they will be learning, both hopefully it will help tackle 2nd grade math even better to get the kids ready for that big jump to 3rd grade.
--3rd Grade – Miss Anello – The third graders are brushing up on their addition skills and doing one minute drills to get them better at their basic facts before moving on to multiplication. They have started a new unit on geometry. In Science they are now in their second rotation, getting ready for their third, so they are moving through their science and social studies rotations pretty quickly. Right now they are enjoying some indoor planting, but want to get to those new outside beds. The book clubs are going nicely, with all 3rd graders belonging to a book club. The latest rotation focused on non-fiction book topics such as the Magic School Bus or the Rain Forest and other interest based topics. They are looking forward to changing the rotation once more, probably focusing on non-fiction once again.
--Dr. Vandiver also added that every 3rd grade student received a dictionary last week courtesy of a donation by the Schley Grange. Miss Anello said they have been using them and the kids are wild about them. (Now if you are like me and didn’t know what Schley (pronounced “sly”) Grange was, they are a chapter of the NC State Grange and National Grange organization, serving the local farm community, and lately became the largest affiliate in the State of North Carolina. The Schley Grange Hall is located in the Schley Community, about 6 miles north of Hillsborough. So thanks to them, and thanks to Dr. V for her input to get this correct in the minutes.)
--4th Grade – Carrie Feehan – The 4th graders had their big trips to the Outer Banks and the mountains, both were really successful. On Tuesday they will be doing North Carolina Night, with each classroom being a different museum related to North Carolina. They have done a lot of non-fiction reading and research to get ready for that. They also have been practicing their typing skills (I could use that!) preparing the dioramas that go along with it. They’ve been having a lot of fun integrating Social Studies throughout the curriculum. In Math, they are switching classes due to the wide range of abilities, and will begin fractions soon. They are finishing up their concept writing, getting into the elements of story, and connecting plot to personal narratives.
--5th Grade – Jeff Barger – Just finished their unit on decimals. Next week they start identifying, estimating, and measuring angles, which will last about two weeks. In Science, the students are rotating to different classrooms, and Jeff is pleased how that is working so far. Two weeks ago they completed their quarterly assessment for the first time with the Thinkgate program, which they are pleased with, and found it very useful to look at the data and share the data with the parents in conferences. They look forward to further use of the program.
--Specials – Amy Olsen
--PE – Mr. Westbrook is just finishing, or may be finished by now, all the mile run make ups. Seems it went really well and he thanks everybody for their support and participation.
--Art – Ms. Casey has Original Works going on, which is going well.
--Technology – Mr. Rosensweet is working with 2nd and 3rd graders this quarter. No complaints yet.
--Media – (Ms. Aug is still out) Ms. Pearley is doing great, and we are grateful to have her in the Media Center. Any and all extra library help is certainly welcomed right now.
--Spanish – They’re all working on different units right now, but doing a lot of math and literacy integration in every area.
--Music will be addressed by Mr. Mitchell, who was present, later, but Amy added an overall note from the Specialist that they really appreciate it when classroom teachers tell them ahead of time when they are going on field trips, and really dislike it when they don’t, because it messes up their (the Specialist’s) plans.

-----Cameron Park Updates-----
--Dr. Vandiver started with a couple of Staff updates:
------She spoke with Ms. Aug last week with a positive note, she is planning on returning full time after Thanksgiving. We’re glad to be having her back. She plans on coming in a few days before that just to get acclimated.
------Today Mrs. Dailey sent notes home to the parents of her students to say she will be leaving Cameron Park and go to a school in Durham to take a 50% AIG and 50% reading teacher position. She will be staying until December 2nd, and at that point Ms. Pearley, who will then be free from the Media Center, will finish out the duties in Mrs. Dailey’s classroom through December until a new person can start in January. Dr. V. had two interviews today for the position, and says there are some good candidates out there looking for a job.
------The work day follow-up we had turned out to be another rainy Saturday, but about 4 or 5 parents showed up along with about 10 staff members. We were able to get several thing on the list done, but the painting that needed to be done on the outside is still on hold. The Cafeteria got a whole new coat of paint, and some of the scenery was painted over, like the tiger that looked like it stuck its finger in the electrical outlet, but something will be redone there later. The sign-in cabinet was refinished in the front by Mrs. Bacheler’s husband to now match the benches, making the whole front look really nice.
-------The new plan is to schedule a Saturday in the Spring and really talk it up to get people out and finish the projects we have outside.
-------The GSK folks actually purchased the benches in the lobby for us, and we are very appreciative for that, along with all the work they did. The kids wrote lots of nice stories and letters to them, and they were very impressed with those and our school. GSK said they have done this kind of thing in several schools, but have never seen the community spirit demonstrated by the staff and parents here.
-------A question was raised as to what will happen to the azaleas that are left over. They will be sent to Efland Cheeks.
-------Another question was who maintains all the stuff we did. That answer is the three full time custodians we have, and there’s a lot of inside and outside to this school. Help is always appreciated.
-------While on the subject, Treasurer Ron brought up the fact that there is $2,300 left from the Lowe’s grant which has to be used by January. Dr. V. thinks it can be used on several maintenance items that need to be done as opposed to some one big project. Ron suggested it could possibly be used for some motion sensor flood lights at the corners of the building for safety since it is so dark outside at night. Dr. V. will follow up on that idea.
--------There was a lull in the conversations, so Mr. Mitchell got a chance to jump in with his Music update.
--------They finished auditions for the Holiday Concert today, and after 2 weeks and 550 auditions, the final audition calls will be posted today and take place next Friday. The special areas teachers will be the judges, excluding Mr. Mitchell, to chose the soloists. Everything seems to be going well and according to plan.
------There will be help needed with the risers for the concert and also to clear the stage after the concert on Thursday. Come out and help.
-------Mr. Mitchell threw out a request to improve the lighting for the stage in the gym. This was the second part to a make over for the gym, the first part being the sound system improvement for the stage. The stage lights today are a series of flood lights which, when turned on, kind of makes you feel like you’re the cheap cookie dough in an old Easy Bake Oven. Several sockets are burnt out and the switches have no rhyme or reason as to the lights they control. What he is proposing would be to replace the current lighting with something more resembling stage lighting with movable and removable lighting and LED lighting on the stage. Mr. Mitchell has been talking with Mr. Baird, who did the sound improvements, and guessed the cost to be somewhere in the $6K to $10K range without actually knowing what would have to be done. With people to talk to and forms to fill out, it may be 1½ years before it can be completed (lots of people, lots of forms). With the sound system already there, this would turn the guy into a multipurpose presentation room.

E. Old Business
----Fall Fundraiser Update – Rob Cardone
--Amy Hughes wasn’t with us tonight, but had sent out a email stating the total made for the Read-a-Thon was $32,179. The expenses for the limo rides and prizes still has to be taken out, but that was a great job done by all involved, far exceeding the original estimates of $15K to $20K.
--The limo ride to Pizza Hut for lunch for the ones who qualified will be on Friday, November 18th. The pizza party for the 3rd–5th graders will be on Monday, November 21st, and the one for the K-2ers on November 22nd.
-----Fall Festival Update – Dr. Vandiver
--Rob asked if the money raised by the Fall Festival was a PTGO event or a school event. It’s the school’s. Dr. V. said Rachel Roberson reported it raised somewhere between $3 and $4K in profit, probably closer to the $3K figure. All in all a success, a great turnout, but hoping to make a little bit more. For next year they may do something different with the food, maybe bring in some vendors, and not have cafeteria food. (I’m all for that, just one suggestion … don’t have fried Snickers. Tried it at the Fair, and it just messes up a good Snicker).
--In answer a question of “Who’s on the committee?”, it’s the teachers and teacher assistants.
--Another question, “The money use to be used for Earth Day, what’s it used for now?” Dr. V. acknowledged that as a good question, but in looking at the school’s budget, there is only about $9K for instructional materials for the rest of the year. Since the only real money maker for the school is pictures, and those revenues are dwindling since there are other avenues for pictures now, that it may have to go there.

----Ideas for the Moneys Raised – Rob Cardone
--The original premise of the Read-A-Thon profits was to buy additional books for the classrooms. Since so much additional money was raised we would be open to suggestions beyond that. If anyone was dozing off, this woke them up, and several ideas were suggested.
--Dr. Vandiver suggestions, after talking with the Staff, was to increase the level books and age appropriate non-fiction books in the class rooms and book room. They will go through catalogs and come up with class level quotes. Since this was the reason for the Read-A-Thon in the first place, it’s the priority. Also, the laminator that has been here since Edison was a repairman is on its last leg, said leg being held on by duct tape. A new one would be nice, and would run somewhere around $300.
--Megan Anderson suggested e-readers to reside in every classroom so that books could be downloaded and synced to the other e-readers instead of purchasing several printed copies. Several kids are already motivated by this technology.
--Jeff Barger would like to have more sets of novels purchased for the school.
--Dr. V. pointed out that the whole Standard Course of Study is changing significantly to a common core and it’s difficult to give concrete needs associated with that since it’s not known what they need yet. This initiative is coming from the State, they just didn’t send any money along with it. The teachers do know they will need a lot of new materials in the sciences, just not the specifics yet. New Science will start next year.
--Dr. Vandiver asked the teachers to come up with their grade level wish lists and meet to prioritize them before the next meeting.
--Amy Olsen really sees a need for money for interpreters for the first quarter parent conferences. She can’t get to them all with Cameron Park running somewhere around a 20% Spanish speaking student level. Right now these families are getting a disservice. This is not just a CP problem, but a District one.
--Dr. V. would like to have new blinds to replace those that are all busted, broken, bent, and pink.
--Sue Brooks suggested that maybe the remaining money from the Lowe’s Grant could be used for the blinds. You could see the light bulbs come on as this may be the answer to the use it or loose it issue raised earlier. Dr. V. will see if she can get a quote for the blinds needing replacement.

F. New Business
--An update for the Holiday Concert was on the agenda, but since Mr. Mitchell had already covered that, it only left Other. Other consisted of:
--Miss Anello asked how long the turn around takes for the teachers to receive their $100 reimbursement. Treasurer Ron said it wouldn’t take long at all once he gets the information in. All Ron needs is for them to copy their receipts onto a piece of paper with their name on it.
--Heather Walker told everyone of the 5th grade fundraiser to offset expenses for their trip to D.C.. It is her understanding that five students will be covered by PTGO money, but there are still others who need financial assistance. They are selling all types of reusable bags again this year, with order forms due no later than November 28th.
--Kristi Geib informed us that the Angel Tree would be going up in the lobby after school on Monday. It’s hoped everything will be returned by December 15th in order to get them to the families. Currently there are 71 requests, but teachers know of others in need. There will be ideas and wish lists, so do as much as you can.
--Ellen Haver talked about the donation of books left over from the Fall Festival Book Walk to a prison ministry. They are trying to get the inmates to read to their kids when they come to visit and hopefully stop any bad cycle the family may be in.
--A question was asked as to what happened to the Music Matters program that Mr. Mitchell talked about at the last meeting. Patrick had to leave earlier, but Amy Olsen will ask him. (Amy provided an update near the end of the meeting that they are still planning on starting in January.)
--Ron reported a little glitch with the kids going to Pizza Hut in that they only will take cash or a credit card. So what can we do to take care of this? There may be additional discussion on this off line, but Dr. V. said she didn’t mind throwing her American Express down on the counter as long as it didn’t appear shady for her to pay.
--Next Dr. Vandiver said there was a Teacher Assistant who wanted to go to the TA Conference in Greensboro, and wanted to know if that was something the PTGO would fund. Kristi Geib said that type of funding had been incorporated under the Staff Development budget line item in previous years. The issue of letting anyone go, though, is up to Dr. V’s discretion. The TA official request was written on the back of a PTGO membership form, but Ron needed a little more, like a memo with when and how much, maybe even a name. Ron will make up a form with the needed information and forward to Dr. V. for signature.
--There was some question as to whether there would be a General Meeting in December, since in previous years it had been skipped. Rob will talk with Chairperson Davis about having another meeting of some kind.
--Lynn Pinnell jumped back to the TA going to the conference again, asking if they should spend their money first and then put in for reimbursement just like the teachers do to get their money back. Kristi helped out here saying that if the PTGO writes the check there would be no sales tax, being a nonprofit organization, as opposed to the teacher paying directly who would incur the tax.

G. Adjourn
--That’s it. A motion to adjourn was made, seconded, and passed without hesitation at 7:41PM. Rob did a stand-up job filling in for our normal Chairperson, and has the distinction of presiding over the longest PTGO meeting so far this year.

Submitted by:

Lin Kerns
Secretary
Cameron Park Elementary PTGO
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Business Meeting on October 13th, 2011:

Cameron Park Elementary PTGO
Minutes of the General Meeting
Held on October 13, 2011
in the CP Media Center

28 attendees signed in, though I think more were there. Those with the nerve to sign in: Beth Anello, Jeff Barger, Sue Brooks, Alisa Burgess, Sheri Caligan, Rob Cardone, Tom Carr, Chris Clark, Melissa Clark, Karen Coulombe, Janet Curran, Eric Davis, Carrie Feehan, Fran Hall, Ellen Haver, Amy Hughes, Neil Jones, Lin Kerns, Bernie Lee, Laura Nicholson, Amy Olsen, Lynn Pinnell, Ron Sellers, Cindy Stubbs, Sarah Tiani, Craig Tucker, Julie Vandiver, Maggie Weinstein.

Also in attendance: Michael Gilbert, Public Information Officer for Orange County Schools and Patrick Rhodes, Superintendent – Orange County Schools.

16 of the 17 Executive Committee (EC) members were present, constituting a quorum to conduct business.

A. Meeting Commencement – Neil Jones – Parliamentarian; Dr. Eric Davis, Chair
-In his roll as Parliamentarian, Neil kicked off this month’s PTGO General Meeting by bring the crowd under control at 6:42 PM and confirming the presence of a quorum (we started a little late due to the change over from committee meetings to the General Meeting). Dr. Davis took over by thanking everyone for coming out to support the committees and the PTGO even though we all have busy schedules.
-Copies of the Meeting Agenda, the 2011-2012 Proposed Budget dated 8/31/2011 and current Budget sheet dated 9/30/2011, and Minutes of the September 8th General Meeting were provided to all.
-Changes were made to the agenda by adding, under Old Business, the need to appoint someone to fill the vacancy on the EC left by Dawn Bishop’s leaving.
-Minutes from the September meeting were reviewed. Amy Olsen noted that her name was spelled wrong, and that it is spelled Olsen, “like the twins”, she said (now that might help Amy remember how to spell her name, but I would probably spell Mary-Kate and Ashley’s name wrong too!). The Secretary urged all to review the draft minutes of the meetings when they are sent out and report any errors, omissions, or changes that should be made in an effort to provide as accurate as possible final meeting minutes for all posterity. The change in the spelling of Amy’s name was so noted with no further corrections identified. A motion to accept the minutes as amended was made, seconded, and approved.
-The Chair reminded all to make sure they sign the sign-in sheet going around in order for their presence to get into the official record.

B. Public Comment – Mr. Michael Gilbert, Public Information Officer for Orange County Schools
-Mr. Gilbert came to inform us about the upcoming November 8th ballot which included a vote for or against a 1/4¢ increase of the sales tax in the county.
-This increase, if passed, is expected to generate about $500,000 for Orange County schools. Overall, it is expected to generate about $2.5M a year, with half going to economic development and half to the schools. It includes a 10 year commitment to provide at least the $500,000 level each year. School amounts would be based on an average pupil count.
-In thee last three years we received a $1.2M cut in capital funding. The County Commissioners have been good to us with a funding level of $3,102 per pupil this year, but to keep that level money was taken out of capital. That caused some projects to be cancelled, so it’s hoped the money generated from a sales tax increase would help get some of those projects back. This year, in addition, there has been a reduction in funding from the lottery of about $355,000 (you know ... the North Carolina EDUCATION Lottery).
-The money generated by the sales tax increase will not go into the General Fund, but to be kept in a separate account, and will be in addition to monies already budgeted to the schools. The increase will not apply to groceries, gasoline, prescription medicines, vehicle purchases, farm equipment, gas and electric bills, or doctor and attorney fees. The tax will be paid by everyone who shops in Orange County, which may equate to as much as 20% of the tax base being paid by non-permanent residents. To raise the same amount of money through an increase in property taxes, the rate would have to increase 1.7¢.
-So, in conclusion, there is no direction to vote for or against – just vote – and it should be easy to find on the ballot since it’s the only thing to vote on in the northern county area. Mr. Gilbert’s full slide presentation can be viewed at the following url: http://www.orange.k12.nc.us/Quick_Links_Pages/Quick Links Documents/Sales_Tax_Presentation.pdf.

--Patrick Rhodes, Superintendent – Orange County Schools
-Introduced by Mr. Gilbert, Mr. Rhodes came by in support of the sales tax presentation and to also publicly compliment Michael for leading the GlaxoSmithKlein (GSK) Day of Service at Cameron Park. We did too with a big round of applause.
-Mr. Rhodes also fielded some questions about how good are the guarantees in the guaranteed level of funding from the tax increase for the full 10 years. Fact is, there is no guarantee (I think this would fall under Donald Rumsfeld’s “things we know we don’t know” category).

C. Treasurer’s Report – Ron Sellers - Treasurer
-Ron explained that the 8/31/2011 sheet was provide just as a reference for the previous balance. For September, total deposits were $2,952.22 (Fall Fundraiser - $2,411.90; dues - $105; check from Target - $435.32). Expenses for the month totaled $160.25 (bank receipt book - $70.25; misc. debit - $90.00). In addition, Ron reported that all deposits to date for the Fall Fundraiser total $16,512.82, and on track for Mr. Westbrook to show some leg!
-The ending balance for September is $34,997.92.

D. Principal’s Corner – Dr. Julie Vandiver - Principal
-Dr. Vandiver had the teachers kick this part of the meeting off with their grade level activities.
-Kindergarten – Janet Curran – The kids are gearing up for their first field trip, the Pumpkin Patch. This year they have been able to go online to the farmer’s web site and watch the pumpkins growing in the field. They are in charge of the Minority Summit at the Fall Festival, which is going to be bigger and better with a very special surprise. She called the K-graders “little sponges”, but in a good way, just soaking up all that knowledge. Finally, like everyone, they are working on assessments and getting ready for report card conferences.
-1st Grade – Sheri Caligan – Just had their first field trip last week, going to the 911 Call Center, exploring community helpers and learning everything the Call Center does for us. Coming up, some of the grade level will be a walking tour of downtown Hillsborough. One class is going next week on a scavenger hunt to find different places in the community that help us. Also working on report cards and arranging for conferences.
-2nd Grade - Ellen Haver – This grade level was the recipient of the Nutter Book Fund, and will use the money to purchase just right, non-fiction books. They will be going to the State Fair on Monday, exploring animal life cycles, discover how people live off the land, explore vegetation, and see the biggest pumpkin (please take Linus, he tries to see it every year). Wayne Leonard’s band will be giving a special 2nd grade concert. They have been using technology to make films using their own scripts and editing. Some classes are using digital cameras to take pictures of math as they solve it and then sharing it on their computer.
-3rd Grade – Miss Anello – They have started their science and social studies rotations, and will start a new rotation November 1st. They are excited about the new garden beds they got as a result of GSK-Orange Day, and will start using those in their study of plant life (built it and they will come). They are starting new book clubs where all the 3rd graders get to choose what club they want to participate in based on their interest, with more new clubs beginning November 1st.
-4th Grade – Carrie Feehan – Two classes will be headed for the Outer Banks tomorrow to further study NC history, while the other three classes, studying rocks and minerals, will be headed for the mountains next Friday. For November, each class is planning a station (their classroom) that will have different things about North Carolina (history, geography, stories, etc.) to rotate through. Next week students will be switching classes based on post assessments. They’re really getting into staff development, becoming more successful with CAFÉ and various strategies that work while learning from each other.
-5th Grade – Jeff Barger – The emphasis is on how many different ways can they get children to read. Classrooms have book clubs and children leading discussions. Children reading non-fiction and responding to it to their teachers through two-way online conversations. Technology is being used in the classrooms such as multimedia projects developed for their ecosystems, Native Americans, and pre-colonial America activities.
-Specials – Amy Olsen – All of the specialists have been busy.
--Art – All students are working on projects for the State Fair. Six CP’ers have their art up now to see.
--Technology – Last week helped Amy with a Spanish pre-test that all 4th graders took in the Lab. All the carts and iPads are being used really well. Mr. Rosensweet is pleased with how many teachers are linking their personal web sites to the CP site.
--Mr. Mitchell is getting everyone ready for the Holiday Concert (please note that the Holiday Concert for K and 1st grades has been changed since the last meeting from Monday, November 28th to Tuesday the 29th, still at 7PM at New Horizon). 3rd graders are working on their recorders, 4th on their ukuleles, and 5th on their songs for the DARE graduation, which is on the same date as the Holiday Concert.
--PE – A reminder that the mile run is next week, so have the kids wear their running shoes and bring some Gatorade.
--Media – Unfortunately Ms. Aug is still out. We don’t know when she will be back, but hope it’s soon (and we wish her well). (Volunteers would still be greatly appreciated to help out in the Media Center.)
--Spanish – K-er’s went on a shapes safari and are doing great on shapes and colors. The other grades are working on family to get ready for El Dia de Muertos (Day of the Dead) which starts at the beginning November. Amy is getting a project going with 4th and 5th graders using Voice Thread, a voice and visual program, for family portrait projects where the students make class "families", decide their roles in the family and describe each other. They are all working hard on literacy integration.

-Cameron Park Updates
-Dr. Vandiver gave a big thanks to all the staff and parents for helping out on GSK-Orange Day activities. The planting, mulching, painting, and all the work done really made a difference in both looks and safety. She introduced Craig Tucker, an administrative intern helping us, who has put together a list of the remaining tasks to be completed (which is attached to these minutes). The plan is to complete these on Saturday, October 29th from about 9AM to 3 or 4PM. Several of the GSK folks have offered to come back on their own time to help, but would appreciate any help from parents who can come out too. All the grade levels were asked to put together a thank you card for the GSK folks by the end of next week.

E. Old Business
-There is a need to appoint someone to fill the vacancy on the EC left by Dawn Bishop’s leaving. This would have been Dawn’s second year on the Committee, so a replacement would only be serving the remainder of that term - through the end of this school year. The Chair had received two recommendations to fill this position, both of them Sue Brooks. It was asked if anyone else was interested in the job, and a deathly silence fell over the crowd. So now hard working Sue Brooks is now hard working Sue “the Committee Member” Brooks. Welcome.

F. New Business
-Fall Fundraiser Update – Amy Hughes
--Amy reported we went over $20,000 today which was met with a big round of applause. Expenses still have to be taken out, and the last day is tomorrow, but we don’t say no to money, and will accept any that comes in late.
--The 3rd grade won the grade level race by reading an average of 14,009 pages per class to win the ice cream party. Right now, Mrs. Lunsford’s class is in 1st place for the pizza party for total money collected, but Mrs. Lazarus’s class is close behind and may take 1st if all the pledge money comes in.
--A lot was learned in this our first year for the Read-A-Thon, and lessons learned and improvements in communications planned should make next year’s event even greater.
--The all school assembly will be October 28th at 9AM where the top 6 readers will be recognized. Their parents will be notified by the teachers. The top class will also be recognized at the assembly, and all awards and prizes will go home that day.
--Dr. Davis led a big thanks to Amy, Karen, and all the people who helped in this fundraiser.

G. Closing Comments and Other
-Karen Coulombe reminded all to send in their Box Tops and Campbell labels.
-Dr. Davis let everyone know the PTGO web site is up to date and running and in great shape. This is due to some dedication, perseverance, and just plain GRIT. Comments or suggestions can be submitted through the “Contact Us” link on the site.

F. Adjourn
-Since we started late, we stopped early to make up. At 7:36 PM a motion was made and seconded that the meeting be adjourned. All were in favor, so Dr. D. deemed it over.

Submitted by:

Lin Kerns
Secretary
Cameron Park Elementary PTGO

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Business Meeting on September 8th, 2011.

Cameron Park Elementary PTGO
Minutes of the General Meeting
of September 8, 2011
6:30 PM in the CP Media Center

53 attendees signed in: Karen Coulombe, Lin Kerns, Eric Davis, Amy Hughes, Lynn Pinnell, Melissa Clark, Stephanie Clark, Chiana Wellian, Rob Cardone, Laura Nicholson, Nicole Greeson, Fran Hall, Julie Vandiver, Linda Vantubbergh, Bernie Lee, Jill Munson, Sue Brooks, Jessica Bronson, Carrie Feehan, Candice Delgado, Ron Sellers, Aimee Hobby Rhodes, Kerry Landry, Sarah Tiani, Caroline Ollis, Kyle Ollis, Nicki Kimrey, Jeff Barger, Ronda Higgins, Sheri Caligan, Lisa Irby, Tom Carr, John Garcia, Patrick Mitchell, Kristi Geib, Meredith Smith, Kelly Keadey, Jodi Granata, Paula Patterson, Lynda Wileman, Cindy Stubbs, Megan Anderson, Ellen Haver, Amy Olson, Leigh Anne Weisenfeld, Sally Williams, Kim Sikes, Corly Jones, Heather Walker, Michelle Grant, Diane Busch, Aimee Buck, Tricia Lipton

Also in attendance: Michael Gilbert, Public Information Officer for Orange County Schools.

15 of the 18 Executive Committee members were present, constituting a quorum to conduct business.

Meeting Commencement – Dr. Eric Davis, Chair

This first general meeting of the PTGO for the 2011-2012 school year was called to order at 6:31 PM. Dr. Davis open the meeting with a welcome to all, and a call for the membership to become involved to strengthen the process of educating our children and making that process as efficient as possible for the staff and administration here at Cameron Park.
Copies of the Meeting Agenda, 2011-2012 Proposed Budget, and Minutes of the May 12, 2011 General Meeting (final meeting of the previous school year) had been previously provided to all.
Changes were made to the agenda by moving the Principal’s Corner up one slot ahead of the Treasurer’s Report, and to include Mr. Mitchell.
Minutes from the May 12th meeting were reviewed (really, who did?). There was no call for changes (really, who remembers?), so a motion to accept the minutes as written was made, seconded, and approved.
The Chair then asked the members of the Executive Committee to stand and introduce themselves. Those present were: Eric Davis – Chair; Lynn Pinnell – Treasurer Elect; Laura Nicholson – Committee Member; Rob Cardone – Vice Chair; Ron Sellers – Treasurer; and Lin Kerns – Secretary. (Neil Jones – Parliamentarian; and Committee members Maggie Weinstein and Dawn Bishop were not present due to scheduling conflicts).
Members of the Cameron Park administration and staff also introduced themselves: Dr. Julie Vandiver – Principal; Fran Hall – Assistant Principal; Tom Carr – Counselor; Patrick Mitchell – Music; Ellen Haver – 2nd grade; Megan Anderson – 2nd grade; Paula Patterson – Reading; Jeff Barger – 5th grade; Sheri Caligan – 1st grade; Lisa Irby – Kindergarten; Beth Anello – 3rd grade; Amy Olson – Spanish; Candice Delgado – 4th grade and Carrie Feehan – 4th grade.
Public Comment – Mr. Michael Gilbert, Public Information Officer for Orange County Schools

Mr. Gilbert came to inform us about the upcoming GlaxoSmithKlein (GSK) Day of Service taking place on October 12th at Cameron Park. Around 85 folks from GSK will be coming, and along with the Cameron Park staff (any doubt here removed by Dr. V) and parent volunteers, will be working on the various, mostly beautification, projects included on a handout provided to everyone (attached). Mr. Gilbert asked if anyone could, or if they have any connections with anyone who could, supply materials such as paint, flowers, funding, or to just come and help. Also save and bring in all your old newspaper to be shredded in mulch. There is a $5,000 grant from Lowes, GSK will provide some funding (an amount unknown at this time), and the District will make up what’s left, but it will be helpful to extend what we can do with any donations. Mr. Gilbert went over the list of projects, describing the work in more detail in some of the areas (though not directly stated, it is hoped no one ties themselves to the tree growing in the chimney on the roof). Most, if not all of the projects proposed on the list are expected to be completed on the day of the 12th. The GSK folks will be starting around 7 or 7:30 AM, joined by Staff after the early release day for students, and volunteers as they show up. All tools and equipment will be provided, but Mr. Gilbert will see if GSK requires anything else. He is also working on providing a shuttle since parking is at a premium at the school.
Mr. Gilbert asked for time on the October meeting agenda to provide additional information and updates on the project.
Principal’s Corner – Dr. Julie Vandiver - Principal

Started with the teacher’s grade level activities, and with the 4th grade since they had to leave this meeting for one of their own to, what else, plan more activities.
4th Grade – Carrie Feehan – Thanked the PTGO for its support for their activities. The 4th grade is getting to their first unit of multiplication and division, using different strategies, and getting the students to write in their journals explaining their thinking. Starting reading and writing workshops. In social studies and science, working on North Carolina geography. Will be getting into nutrition shortly after making North Carolina cookies.
Kindergarten – Lisa Irby – There are 6 classes this year, all working very well together. The kids getting use to the class routine and are reviewing and working with their colors. Non-K teachers are even pitching in with the color games. They’re looking forward to a good year.
1st Grade – Sheri Caligan – All of the classes are working to become life long readers and to work and read independently. They are also working on CAFÉ (Comprehension, Accuracy, Fluency, and Expanding Vocabulary).
2nd Grade - Ellen Haver – Classes are concentrating on unifying their homework and how to make writing more fun and not overwhelming. They continue discussions on how they will differentiate math this year, and looking forward to their field trip to the State Fair in October.
3rd Grade – Beth Anello – They just finished the pre-tests for the EOGs and set up studies to build strength where needed. They are now getting ready for their Old Salem field trip with the opportunity for hands on science explorations. Two existing CP teachers moved this year to the 3rd Grade team, Kelly Lazarus and Kathy Neff.
5th Grade – Jeff Barger – They are excited about their field trip to Washington this year in April. They are discussing itineraries for the trip, including a visit to the new Martin Luther King, Jr. Memorial. There will be a meeting next Thursday (September 15th) at 6:30 PM in the Cafeteria to provide information to the parents. There is a new member of the 5th Grade team (besides Jeff), Gina Bacheter has come to CP from Chatham County. The classes are working on monitoring comprehension and reading, thinking, and tracking the thinking. In math, they are working on multiplication and division fluency. In Social Studies it’s the study of Native Americans before Columbus, and are now getting ready to go into the European explorers. Lastly, a carry-out order for sugar bread was placed with the 3rd grade while on their trip to Old Salem (super-size that, could ya?).
Specials – Amy Olson – Mr. Westbrook wanted to thank everyone for their continued support in the Lap Program. In Media, Mrs. Aug is working on the Dewey Decimal System with students and just finished making their library cards. Laura Casey in Arts is will be receiving a check soon for $780 for a new artist-in-residence (Elizabeth Sealey?), who will be working with 5th graders this year. In Spanish, Amy is working with 3rd graders on reading and sounds the letters make. 4th and 5th graders are working on representations of themselves that will be placed on the Internet. Kindergarteners are working with colors and dinosaurs, while 1st and 2nd graders are working on body things.
Music – Patrick Mitchell – Mr. Mitchell had a couple of special announcements to make:
The Holiday Concerts this year will be held the week right after the Thanksgiving holidays. Kindergarten and 1st grade will be on the Monday right after (November 28th), while the 2nd through 5th graders will perform on that Thursday (December 1st). Both will take place at New Horizons Church at 7 PM and expect the usual large turn out. Volunteers will be needed, and more information will be forthcoming.
Also, he has been approached by a company named Music Matters. They can provide an on-site after school string program for the violin, viola, and cello for 2nd – 5th graders. The program would take place in the Music Room from 2:30 to 4:00. The program would be conducted by Music Matters’ people, not Mr. Mitchell. The fee is $89 a month for 1½ hour of lesson time and includes instrument rental. They will work directly with the our school and others participating in the County to set up concerts. There is a minimum of 15 and maximum of 30 students, and they would be willing to provide scholarships in specific cases. For 5th graders, the money already paid for instrument rental would be applied toward the purchase of the instrument. Mr. Mitchell asked, if the parents are interested, he would go back to the company and let them know. The response was an overwhelming yes by a show of hands. More information to come, and Music Maters may have a booth at our Fall Festival.
Cameron Park Updates

Dr. Vandiver announced the Fall Festival this year will be on November 4th and start at 6 PM. We will be hearing more on that as the date gets closer.
The subcommittees that exist, some perhaps in name only, need to be restructured. Dr. Vandiver proposed the following make up of 7 committees:
1. Fall Festival / Minority Summit (i.e., Family Affair)
2. Physical and Emotional Well Being (GRIT) / Cafeteria
3. Spring Auction (later changed to Fundraising)
4. Grounds and Beautification (GSK Orange Day, maintain nature trail)
5. Sales (plants, t-shirts, etc.)
6. Cultural Arts
7. Hospitality
The 8th committee, Membership, was added after some discussion. Also, the name of the Spring Auction Committee was changed to Fundraising.
CP Staff will be spread throughout these committees, and we need parents to sign up and pitch in also.
By show of hands, the new committee make up was approved.
Treasurer’s Report – Ron Sellers - Treasurer

Ron explained how the proposed budget for this year was formulated by taking last year’s approved line items and total budget of $25,500 and bringing it forward to this year. Given some of the proposed activities for this year and discussions this evening, there will have to be some changes made going forward. He will make those adjustments and present them at the next meeting.
The beginning August account balance was $30,652.25. With August deposits of $1,768.22 and debits of $214.52, the current PTGO account balance is $32,205.95. Subtracting last year’s approved total budget ($25,500), there is a current budget surplus of $6,705.95.
As expense information comes in for the various fundraisers, Ron will provide ad hoc reports on a separate sheet to support the overall summary numbers in the budget so everyone can see the details.
Old Business

Nothing left from last year, so at a first meeting isn’t everything new?
New Business

Fall Fundraiser – Amy Hughes
Amy went over the new Fall Fundraiser for this year, the Reading Road Trip Read-A-Thon, in lieu of the catalog sales of previous years. The change was based on feed back from parents and the fact we had to give so much money back to the catalog company. With the Read-A-Thon, except for the money for the various awards, virtually all the funds collected will go to the school.
Everyone should have their pledge envelopes which are due back on Monday (September 12th). No money at this time, that will be collected at the end of the fundraiser.
There will be a school wide kick off meeting, also on Monday, at 8:30 AM and the reading portion of the fundraiser begins and ends on Wednesday, September 28th. Reading logs are to be returned to school on the 29th.
There are several levels of individual prizes along with class and grade level parties.
If the fundraising goal of $15,000 is reached, our brave Mr. Westbrook will dress as a woman, and if we reach $20,000, he will go into a dunk tank at the Fall Festival, all while maintaining his dignity.
Information will be posted and updated weekly on how teams are doing.
Closing Comments and Other

Dr. Davis commented on the use of the monies shown as surplus on the budget reports and how this money goes to the school, citing several purchases and improvements accomplished in the past years.
Fran Hall, Assistant Principal, thanked everyone for coming to the meeting. Since the first meeting of the year has a great turnout but attendance dwindles after that, she encouraged everyone’s continued involvement and participation to do great things for the school.
Dr. Davis echoed this call to duty and urged everyone to sign up for the various committees. There can never be enough folks to help out in any way you can.
Raffle Drawing – Eric Davis, Rob Cardone – Official Ticket Puller
The basket of gourmet chocolates that was being raffled during our early PTGO sign up at the CP Open House made it to the meeting intact. The winning ticket drawn belonged to Nichole Greeson, who was in attendance at the meeting. Nichole, if there’s any left bring it to the next meeting.
Karen Coulombe: Save those Box Tops and Campbell labels, there will be competitions again this year.
John Garcia explained a program from Weaver Street Market where, if you purchase a gift card and tie it to a number associated with Cameron Park (234), the school would receive 5% of the purchases made through quarterly checks. John will get more out to everyone on this.
Various members commented on the many other ways Cameron Park can receive cash and prizes by registering the school with your purchases from Kroger, Food Lion, Target and others. Additional Box Tops can be obtained or won by registering with the Box Tops web site and purchasing many items through it.
Subcommittees are to meet prior to the next PTGO General Meeting. Information will be distributed on that.
Adjournment

At 7:34 PM a motion was made and seconded that the meeting be adjourned, having had enough fun for one evening. All were in favor, Dr. Davis deemed it over and thanked everyone for coming out.
Submitted by:

Lin Kerns
Secretary
Cameron Park Elementary PTGO